How to Make a Welcome Card for a New Team Member Online (That They Actually Play)
A welcome email is read once and archived. A welcome card that the new joiner plays — opening the office door to their name, tapping around their desk, waving at every teammate, ticking off a first-day checklist — is the one they replay on Sunday night and mention on Monday. This guide covers how to make one online in about two minutes, what to write, and how it compares with the email, the Slack post and the printed card.
The short answer
To make a welcome card for a new team member online, open the Welcome to the Team template on MomentoCard, upload your company logo and pick your brand colour, type their name, role, team, first day and onboarding buddy, write a 240-character note from the team, paste your teammates' names and up to six first-day checklist items, and share the link the Friday before they start. The card plays six interactive acts — door, desk, team, note, checklist, finale — in about 40 seconds. It is free, needs no account, and opens on any phone or laptop.
Six interactive acts
They tap the door open, find four things on their desk, wave at teammates, read your note and tick a checklist. Every act completes by itself if they only watch.
Your logo on the door, the laptop, the note and the finale
A dedicated logo slot and a brand-colour slot. No logo? A monogram in your colour stands in.
The buddy, the first day, the team — all in one place
Slots for the onboarding buddy, the start date and the team's names, so the joiner arrives knowing who to find and when.
A real first-day checklist
Up to six items you write — ID card, laptop, lunch — with a progress bar and confetti on the last tick.
Works for remote joiners
Gives them the office door and the faces they would otherwise miss. Put the welcome-call time in the checklist.
Free, and automatable for HR
Make it without an account and share a link. On MomentoCard for Business it sends automatically on every joining date.
New-joiner welcome: MomentoCard vs the usual options
| Feature | Welcome email / Slack post / printed card | Typical card makers |
|---|---|---|
| Company logo and brand colour | Yes — logo on four acts, colour throughout | Email: signature only; Slack: no; printed: if designed |
| Interactive | Door, desk, team waves, checklist — all tappable | None |
| Buddy, first day and team names | Dedicated slots, shown on the desk and in the finale | Buried in paragraphs, or missing |
| First-day checklist | Up to six items they tick off themselves | A bulleted list, if at all |
| Remote joiner | An office door and the team's faces before the first call | Email and Slack work; printed card never arrives in time |
| Cost | Free | Email free; printed card ₹100–500 + courier |
| Sent before day one | A link, sent the Friday before | Email yes; Slack only after they have access; printed rarely |
| HR automation | Yes, via MomentoCard for Business: auto-send on the joining date with logo and {{firstName}} | Manual every time |
Steps to make the welcome card
- 1
Open the template
Go to the Welcome to the Team card on MomentoCard. It opens in the browser; no account needed.
- 2
Add the logo and pick your colour
Upload a square or round logo. Set the brand colour so the door, buttons and highlights match.
- 3
Type the facts
Their name, role, team, first day and onboarding buddy. Use the first name the team will actually use.
- 4
Write the note, the team and the checklist
A 240-character welcome from the team, teammates' names comma-separated, and up to six real first-day items.
- 5
Send it the Friday before
Tap Share and send the link on WhatsApp, email or the team channel. Play it again at their desk on day one.
Frequently asked questions
What is the best online welcome card for a new team member?
One they play rather than read: the Welcome to the Team card on MomentoCard has six interactive acts with your logo throughout, slots for the buddy, first day and team names, and a first-day checklist. Free, no account, shared as a link.
What should the welcome note say?
One warm line, one concrete detail (the buddy, lunch at 1) and one permission (ask anything). Sign it from the team, the manager or the buddy. The note slot takes 240 characters; copyable lines are on the welcome card page and in the guide.
Can I add our company logo?
Yes. A dedicated logo slot puts it across the office door, on the laptop lid, on the note and in the finale, and a brand-colour slot recolours the card. Business workspaces fill the logo in automatically.
Does it work for remote onboarding?
Yes. It gives a remote joiner the office door and the team's faces before the first call. Put the welcome-call time and the team channel in the checklist.
When should it be sent?
The Friday before day one, so they arrive already knowing the buddy's name and the lunch plan. Play it again at their desk on Monday or drop the link in the team channel.
How much does it cost?
Nothing. Making and opening the card are free and need no account. HR automation for every new hire is on MomentoCard for Business, free for up to 10 people.
